Translation Procedure
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The procedure of creating the HSBC export file starts with the configuration of the Invoice printing parameters within Access Accounts, Details can be found on the Access Accounts Page, which can be printed if necessary.
Note. The first time the system is used on a workstation the HA Link default paths need entering.
The selected files are read one at a time as each file is read, basic checks are made.
1. The first tries to ensure that the file is in the correct format to be translated correctly.
2. As each detail line is read the values are totalled for checking against the totals at the end of each file.
In the remote possibility that an error is found the an error message is displayed, but the processing continues with the next file this is to ensure that this is the only error in the batch. If there is an error the translated file is not produced and the History log is not updated.
Once the files have been translated they are moved into an archive directory. This reduces the possibility of re-translating the an invoice or credit note by accident whilst not excluding it on purpose should it be required. These Archive files can be deleted at your convenience once you no longer need them.
A monthly history file is also produced to record all invoices and credit notes translated that month. This also can be deleted at your convenience once you no longer need them, but they may be useful as a historical record should any query arise.
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HALink
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